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Free HVAC Business Templates
Professional hvac invoices, estimates, service agreements, and pricing guides. Download and use today — no email required.
HVAC Invoice Template
Professional HVAC invoice with line items, equipment details, warranty terms, and payment info.
InvoiceHVAC
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HVAC Estimate Template
Good/Better/Best estimate that presents three repair options. Proven to increase average ticket size.
EstimateHVAC
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HVAC Service Agreement
Maintenance agreement covering terms, included services, pricing, and renewal conditions.
Service AgreementHVAC
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HVAC Flat Rate Pricing Guide
Starter flat rate pricing guide with common HVAC repairs, diagnostics, and installations.
Pricing GuideHVAC
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What to Include in Your HVAC Templates
HVAC Invoice Template
- Company name, license number, and contact info
- Equipment make/model/serial number serviced
- Refrigerant type and amount added (R-410A, R-22)
- Parts replaced with manufacturer warranty info
- Labor hours and diagnostic fee breakdown
- Payment terms and accepted methods
HVAC Estimate Template
- Three-tier Good/Better/Best options
- Equipment specifications and SEER ratings
- Rebate and tax credit eligibility notes
- Warranty coverage for each option tier
- Financing terms and monthly payment estimates
- Estimated project timeline and scope
HVAC Service Agreement
- Number of included maintenance visits per year
- Specific services performed each visit (coil cleaning, filter change, etc.)
- Parts and labor discount percentage for agreement holders
- Priority scheduling and emergency response guarantees
- Agreement duration, renewal terms, and cancellation policy
- Pricing tiers (basic tune-up vs. comprehensive coverage)
HVAC Flat Rate Pricing Guide
- Diagnostic and service call fees by equipment type
- Common repair prices (capacitor, contactor, blower motor, etc.)
- Refrigerant pricing per pound by type (R-410A, R-22)
- Installation pricing by tonnage and SEER rating
- Seasonal tune-up and maintenance pricing
- After-hours and emergency rate multipliers
Sample HVAC Pricing
HVAC Invoice Template
Diagnostic / Service Call Fee
$89
Dual Run Capacitor 45/5 MFD
$145
Contactor Replacement — 2 Pole 40A
$185
R-410A Refrigerant (per lb)
2 ×$85
HVAC Estimate Template
Good — 14 SEER Single-Stage AC
$4,200
Better — 16 SEER Two-Stage AC
$5,800
Best — 20 SEER Variable-Speed AC
$8,500
Ductwork Modification (if needed)
$750
HVAC Service Agreement
Basic Plan — 1 tune-up/year, 10% parts discount
$149
Standard Plan — 2 tune-ups/year, 15% parts discount
$249
Premium Plan — 2 tune-ups/year, priority service, 20% discount
$399
HVAC Flat Rate Pricing Guide
Diagnostic Fee — Residential
$89
Capacitor Replacement
$145
Blower Motor Replacement
$450
Compressor Replacement (3-ton)
$1,850
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